Apply - OATF 2024

Exhibition Form

1. EXHIBITOR’S INFORMATION

Exhibitors Name (Company Name):

Contact Person:

Identity Number / Passport Number:

Job Title:

Nature of Business:

Postal Address

Country

Phone/Mobile

Telephone Number:

Website Address:

2. INDOOR STANDS:

2.1 First Option:

Tick on the appropriate box for the stand you are applying.

1. Queen’s Hall 3x3m² @ N$5,775.00

2. Fish Hall 3x3m² @ N$5,775.00

3. King Kauluma’ s 3x3m² @ N$ 3,858.75

4. Headmen’s Hall 3x3m² @ N$3,307.50

5. Traditional Tent @ N$ 500.00

For Traditional Tent (Please attach ID copy)

Choose File

Number of stalls Required:

Do you require white shell hardboard partitioning (carpeting automatically included)? Cost of breaking down the stand built because of wrong marking of this form will be borne by the exhibitor. Not applicable to SME tent

Yes

Do you require Exhibitor’s name board positioned above the exhibition stand (printed in black/white)?

Yes

2.2 Second Option (Optional):

Tick on the appropriate box for the stand you are applying.

If your first choice is unavailable, please select a second preferred exhibition space/hall.

NB: If your second option is for an Outdoor Space, please complete Section 3.2: Outdoor Stands, Second Option.

Second Option Indoor Stand:

1. Queen’s Hall 3x3m² @ N$5,775.00

2. Fish Hall 3x3m² @ N$5,775.00

3. King Kauluma’ s 3x3m² @ N$ 3,858.75

4. Headmen’s Hall 3x3m² @ N$3,307.50

5. Traditional Tent @ N$ 500.00

For Traditional Tent (Please attach ID copy)

Choose File

Number of stalls Required:

Yes

Do you require Exhibitor’s name board positioned above the exhibition stand (printed in black/white)?

Yes

3. OUTDOOR STANDS:

3.1 First Option:

Tick on the appropriate box for the stand you are applying.

Select Outdoor Stall Below:

Open Stand Category A: 6 – 9m² @ N$ 2 500.00

Open Stand Category B: 18m² @ N$ 3 500.00

Open Stand Category C: 36m² @ N$ 7 350.00

Open Stand Category D: Kidz Entertainment 81m² @ N$ 7,350.00

Open Stand Cat E: 150m² @ Paved- Area N$ 18,000.00

Open Stand Cat E: 150m² @ Non Paved- Area N$ 17,100.00

Open Stand Cat F: Non-Paved Area 150m² @ N$ 17,100.00

Open Space Fish Truck Cat G: 36m² @ N$7,500.00

Number of Outdoor stalls Required:

3.2 Second Option (Optional):

Tick on the appropriate box for the stand you are applying.

If your first choice is unavailable, please select a second preferred exhibition space/hall

NB: If your second option is for an Indoor Stand, Please complete Section 2.2: Indoor Stands, Second Option.

Select Outdoor Stall Below:

Open Stand Category A: 6 – 9m² @ N$ 2 500.00

Open Stand Category B: 18m² @ N$ 3 500.00

Open Stand Category C: 36m² @ N$ 7 350.00

Open Stand Category D: Kidz Entertainment 81m² @ N$ 7,350.00

Open Stand Cat E: 150m² @ Paved- Area N$ 18,000.00

Open Stand Cat E: 150m² @ Non Paved- Area N$ 17,100.00

Open Stand Cat F: Non-Paved Area 150m² @ N$ 17,100.00

Open Space Fish Truck Cat G: 36m² @ N$7,500.00

Number of Outdoor stalls Required:

4. AGRICULTURAL EXHIBITION SHOW:

Outdoor Open Stand: 6-9m² @ N$ 2,500.00

Yes

5. EXHIBITION CATEGORY

The product/service sector’s I/we wish to exhibit is (Please tick the appropriate category)

Other, please specify:

6. ADDITIONAL INFORMATION:

• The submission of an application form does not guarantee the applicant an exhibition booth/stand/space.
• Limited tables are available for rental, for the duration of the fair. Only one table per exhibition stand, up to a
maximum of two tables for more than one stand, shall be allowed.
• The standard exhibition Price Includes:
• The Exhibition Space (Up to 9m2).
• 2X Exhibitor’s Passes and 1X Vehicle Pass ONLY (N/A to SME Tent).
• Only 2X additional Exhibitor’s Pass @ N$200.00 each can be ordered per stand.
• ONLY 1X additional Vehicle Pass @ N$180.00 can be ordered per stand.
• Access Pass Booklet (15 Paged) @ N$ 300.00 : Each pass is valid for one entry only.
• Rental fee per table @ N$ 100.00 for the duration of the Fair.
• Special Exhibitor’s Pass @ N$ 360.00.
• Special Vehicle Pass @ N$360.00.
• Rental of Conference Hall/Function Tent (2x hour session) @N$1, 500.00.
• Bookings shall only be confirmed once actual payment has been received.

7. IMPORTANT DATES

• Successful applicants will be notified as from 31st March 2025.
• The deadline for payment of exhibition stands 30th June 2025.
• Applications for extra entry and vehicle passes must be submitted on or before, 01st July 2025 while payment
should be done on or before 30th July 2025. No extra passes shall be issued without full payment.

Terms & Conditions

I have read and agree to the Terms and Conditions and Privacy Policy

Tick All Boxes

The submission of an application form does not guarantee the applicant an exhibition booth/stand/space.

OATF reserves the right to allocate me/us in the appropriate product grouping area for exhibition. I/we accept the terms and conditions of the Ongwediva Annual Trade Fair and consider ourselves contractually bound by these.

APPLICATION FORM

1. EXHIBITOR’S INFORMATION

2. INDOOR STANDS:

2.1 First Option:

2.2 Second Option (Optional):

3. OUTDOOR STANDS:

3.1 First Option:

3.2 Second Option (Optional):

4. AGRICULTURAL EXHIBITION SHOW:

5. EXHIBITION CATEGORY

6. ADDITIONAL INFORMATION:

7. IMPORTANT DATES

Terms & Conditions